El Dorado United Competition Club
07/17/01
Board Members Present:
(p) Manager – Brian Frazier (916) 941-1636 frazier@coldwellbanker.com
(p) Associate Manager – Janis Varney (916) 939-1606 janis.varney@munisolutions.com
(p) Boy’s Fall VP – Suzanne Listar (530)
621-3057 SLISTAR@yahoo.com
(a) Girl’s VP – Pat Carden (530) 676-8437 plcarden@mindspring.com
(p) Secretary – Linda Ikeda (530) 676-3331 linda_ikeda@youraccounts.com
(a) Winter VP – Chris Konwinski (530)
622 1474 Ckonwinski@calfeeyoung.com
(p) Referee Coordinator – Dennis Hogate (530) 621-1094
(p) Registrar – Mary Coyne (530) 677-0947 coyne@innercite.com
(p) Treasurer – Elaine Chappell (916) 489-9570 ladychap@earthlink.net
Others Present:
There was a concern that many people that normally
attend where not aware that the meeting was this Monday, as the website
indicated it was to be held on 7/23.
Meeting
called to order at 7:45 PM at Denny’s in Cameron Park.
MANAGER’S REPORT:
· Brian asked for a volunteer to attend the playing league meeting on Tuesday the 24th . It will be held at Arco arena at 7:00PM. Elaine volunteered to attend.
· Dennis attended the EDYSL League meeting in Tahoe. There was nothing in particular to report other than information shared about registration and traveling paper requirements.
· Brian brought up the subject of scholarships. A few requests have been submitted to the club and he feels that guidelines need to be established for granting player scholarships. Some suggestions discussed:
· Review school district guidelines used for lunch and busing fee assistance
· An application should be developed and required
· If monetary assistance is granted, then player/family should assist club with duties such as lining fields or tournament duties.
· Sponsorships should be solicited by individuals seeking monetary assistance.
· The team should have a representative assist the board in determining assistance level appropriate for player.
The action to be taken immediately will be research of guidelines established by other organizations and the creation of an application. Elaine will work with the board on the specific cases that have submitted scholarship requests.
· The subject of referee assignment pay was brought up. Brian understood that Dennis would start receiving payment for the Fall 2001 season. However, Dennis had asked to be retroactively paid for the last Winter season – for the amount of $200.00. The board discussed this request and has determined that before a decision can be made, the status of the club funds need to be accessed by Elaine.
· Brian is concerned about the possible issue that occurs every season where players start dropping out around State Cup time. This has always been an issue in the past. The board discussed that a player’s commitment if for the whole season, which is defined up front to include State Cup. Therefore, dues are expected to be paid during the entire season even if the player opts to drop out from the team.
· Brian mentioned that he is missing a majority of the coaching contracts. Checks for being held at this point until these can be turned in. General accountability was discussed and it was determined that Elaine needs to know if checks for particular coaches need to be pro-rated due to missed practices or not distributed due to lack of monthly report completion. The board agreed that this is Shawn’s responsibility to address with the coaches.
BOY’s V.P.
· Suzanne reported that the web page has been updated with current board members and team info. However, the coaching link is still out of date.
· Janis reported that she is re-working the practice schedule. moving some teams from Pondo to Bass Lake, now that it is available.
GIRL’S V.P.
·
Absent
WINTER V.P.
·
Absent
Beginning
Balance $7569.07
Disbursements -$165.27
Revenue $10650
Balance
$18053.90
$2,700 due from teams for coaching fees. $9,025 due to coaches for July.
·
Dennis
reported that Referee classes are scheduled for the end of July and beginning
of August. There are an addition of 8
new adult referees this year.
·
Mary
discussed several issues regarding registration. A couple of players can not get birth certificates which is
holding up their player passes. Also
shared information about two select players who are unable to get guest player
passes for the U11 team. This is due to
no player passes available yet for select and these are necessary. Also, Mary needs to have each coaches SSN
and Drivers License number. These have
to be submitted to the Sacramento Department of Justice due to Child Abuse and
Molestation guidelines.
·
Janis
gave a quick update on the tournament progress. It’s moving along real well.
The logo looks real nice. We
will have T-shirts, long and short sleeve, polo shirts and zipper pulls with
logo. The schedule is starting to be
formed. We still need some teams in a
variety of age groups. The next meeting
will be held on August 2nd at 7:00 at Janis’s office. Also setting up sponsorship for ads –
information will be on the website.
·
absent
· None
·
None
Meeting
adjourned at approximately 9:15.