El Dorado United Competition Club

Meeting Minutes

11/12/01

 

Board Members Present:

 

(p) Manager – Brian Frazier                          (916) 941-1636                 bfrazier@cbnorcal.com

(p) Associate Manager  – Janis Varney             (916) 939-1606                 janis.varney@munisolutions.com (crvarney@pacbell.net)

(p) Boy’s Fall VP – Suzanne Listar             (530) 621-3057                 SLISTAR@yahoo.com

(p) Girl’s VP – Pat Carden                         (530) 676-8437                 plcarden@mindspring.com

(p) Secretary – Linda Ikeda                            (530) 676-3331                 linda_ikeda@youraccounts.com

(p) Winter VP – Chris Konwinski                    (530) 622 1474                 Ckonwinski@calfeeyoung.com

(a) Referee Coordinator – Dennis Hogate            (530) 621-1094

(p) Registrar – Mary Coyne                           (530) 677-0947                 coyne@innercite.com

(p) Treasurer – Elaine Chappell                                   (916) 489-9570                 ladychap@earthlink.net

 

Others Present:

 

Shawn Blakeman            Director of Coaching

            Kyle Shelton             U14 Girls Rep

Diane Barclay             U12 and U14 Boys

Steve Hahn                U12 Boys

Tom Wunshel                       U17 Girls

Henry Reis                  U17 Girls Coach

Helen Schureman            U11 Girls

Zeca Neto                 U11 Girls Coach

Shawn Aveningo            U11 Girls

Alan Malbouvier            U13 Girls

Marc Tappan             U11 Boys

There were many more individuals present, but the sign in sheet was lost.  The individuals listed above are the names of those individuals that were recognized.

                                   

Meeting called to order at 7:15 PM at the Dennys in Cameron Park.

 

MANAGER’S REPORT:

 

·         Brian reported information from the Playing league meeting.

·         Glen Cole will return as the District VI coorindator for another two years.

·         We must sure that the Club Manager is notified of any red cards issued to our players.  He will ensure that the red card process is followed to get our players back on the fields as quickly as possible.

·         Any game time/day changes or cancelled games must be arranged through the Club Manager.  If the Club Manager is not aware of the changes, then the game will not be considered a legal game.  If you are contacted by another team for a change, you still need to contact our Club Manager.  Also, SAT’s and inclement weather are about the only two valid reasons for changing a game.

·         U10 Changes – the rules for U10’s will be re-written so that they better align for comp.  Items under discussion are consistent sizes for field and goals and allowing penalty, direct and indirect kicks.  This does not ensure that jamborees will follow these rules, since Select is usually intermixed.

·         The Challenge Cup is a go for this year.  The application is available on the District VI web site.  It will be scheduled during December 8th and 9th.  Fields are still an issue.  If any team would like to host an age group, please notify Brian.

·         Fee changes are under discussion where about 10 different structures are being reviewed.  These vary from charging 50 cents per each CYSA player, to having only Class 1 players pay an increased fee. 

·         Meetings coming up – District VI meeting in El Dorado Hills – Lutheran Church on El Dorado Hills Blvd Wednesday night, 11/14.  Need to have reservations – dinner is usually served.

·         The EDYSL League AGM is scheduled for Thursday, 11/15 at the El Dorado Hills CSD.

 

 

BOY’s V.P.

 

·         U10’s jamboree was positive. 

 

GIRL’S V.P.

 

·         Nothing to report.

 

WINTER V.P.

 

·         Nothing to report.

 

TREASURER

 

·         Report below under AGM section.

 

REFEREE COORDINATOR

 

·          Not present.

 

REGISTRAR

 

·         Nothing to report.

 

TOURNAMENT

 

·         Nothing to report.

 

COACHING COORDINATOR

 

·         Shawn has blank game cards if any team needs them.

·         Make sure to get all game cards to the Club Manager so that we can be sure to pay the referees and also have the cards available for disputes.

·         Shawn discussed a new premier league from the US Soccer Clubs. Players from the age groups of 14 girls and 14 15, 16 and 17 boys are eligible.  Y league is like a premier league of the top clubs.  You can have 25 kids on the roster, but before each game you activate 18 kids for the upcoming game.  You can advance to the national finals.  Not CYSA or FIFA sanctioned. 

·         If you are picking up a player from a select team – two things you need to verify.  1)  the player’s team must be dissolved  and 2)  The team and player can not have played in Association Cup and then play State cup in the same season.  This will be watched very close this year.

 

OLD BUSINESS

 

·         None

 

NEW BUSINESS

 

·         The older boys start on December 15th.

·         A team parent asked if it was OK to set up a snack bar at the home games at Pondo?  No one felt that this would be an issue.

·         Questions were asked regarding the budgeting for advertising and fields.  Brian responded that we have been given a donation which is to be specifically used for marketing purposes for tryouts.  In regards to fields, there is a new field being built at Oakridge which one of our donors is helping to fund.  EDUCC will have rights to use this lighted field in coordination with Oakridge Soccer and Rugby.

 

Annual General Meeting Discussion

 

Each board member had an opportunity to discuss the highlights of the last 12 months.  In general, the following comments were made:

 

Tryouts went well much better this year

No tryouts had to be rescheduled

More kids would be good to see at tryouts. 

We were unable to field some teams due to lack of players.  Are hoping that next season we will be able to field them again. 

Had some glitches with referees, but not too bad.

Thanks to Pat for taking the job that no one wanted to do, which was lining fields.

The tournament this year was very well organized.

There was a suggestion that tryouts not be scheduled at Lotus.  Too far to drive and may discourage players from attending.

The limited advertising that was done helped a lot.  More would be better.

Need to continue to work with Select and clear up misinformation that continues to circulate about Comp.

The coaching staff continues to grow stronger.  Before we were looking for coaches, now coaches are sending in applications to us.

Our presence is CYSA North is much stronger and we now have a presence in CYSA South. 

Coaches are continuing to educate themselves with upgraded licensing. 

If we advertise as widely as we expect too, then the upcoming tryouts need to be even better organized so that the professionalism of our club is illustrated to everyone that attends. 

We have two teams playing in the San Diego Nomads tournament.

It would be great if we could have the number of attendees at this meeting occur on every month. 

 

Treasurer Report –  November 2000 through November 2001 –

 

Beginning Balance – November 2000

                                                                                    $5,296.33

 

Revenue

            Registrations                            13440

            Fundraising                              1135

            Tournament                             4000

            Uniform Repayment                404.75

            Coaching Fees                          48316

            EDYSL Financial Spt                 627

            Insurance for players                62.70

            Interest Income                         43.36

                        Subtotal                                                $68,038.81

 

Disbursements

            Coach’s License Fees              400

            Postage                                                113

            Field and Light Use               2445

            Goalkeeping training                  1000

            Meetings Expense                     167.33

            Referee Fees                             6737

            Registration                             873.62

            Tryout Expense                                    1403.36

            Coaches Fees                           47450

            Travel for Ref coordinator            62.53

            Field Supplies                                    2103.97

                        Subtotal                                                $62,755.81

 

Ending Balance 10/31/01                                                $10,569.33

 

Motions:

 

Accounting – Elaine has asked that the accounting year be changed to end on May 31st each year.   

Discussion - Will the parents know the fees for the club before they commit if this bylaw is changed?  Yes – fees will have to be determined before May 31st.   Everyone will be aware of the financial commitment prior to signing up for a team. 

Vote – The motion had a second and was voted into place.

 

AGM – Election – Instead of hold the Annual General Meeting for the El Dorado United Competitive Club in November for the period of Jan 1 through Dec 1 for officers, change the AGM to be held in May, with officers holding their position from June 1st through May 31st. 

Discussion -   This change will alleviate the problem where a board member quits mid year since their child did not join a Comp team for the new season.    By voting in the board in May, everyone will know whether their child is a Comp player and will stay committed throughout the season.  The officers elected tonight will run through to May 31st, 2002.    Three concerns were raised.   1)  Would the new board be able to determine their budget for the new season?  The reply was that the new board would be given general budget guidelines to follow and they have control of setting the new season budget.  2)  Will the new registrar have enough time to handle the new season registration tasks?  The reply was that the working roster is needed by June 1st, but registration can be done through July 1st.   League registrar will be able to train any new individuals if the club registrar is not available.  3)  When are coaches determined?  Coaches must be determined about this time of year for the next season.  This is to ensure smooth tryouts.  Shawn reported that six applications have come in and he has already talked to existing coaches to see who is wants to return next season.   In summation, the thought is to have the new board come in with most everything set for the new season.  The AGM would be held in first part of May and then would take office on June 1st. 

Vote – The motion had a second and was voted into place. 

 

Coaching Coordinator Resignation:

 

Shawn has been offered a job in Florida at a school that is a full time soccer academy.   Shawn has decided to take this great opportunity and will be moving by December 1st.   His immediate concerns are regarding his two teams.

 

U11 Boys – Art Trembledore is recommended as the new coach.    A motion was presented to have Art take over the U11 Boys starting December 1st through the end of this season.  Motion passed.

 

U18 Boys team – been with them for 3 ½ year.  Chris McCargo is recommended as the new coach.  A motion was presented to have Chris coach the U18 Boys for the winter season.  Motion passed.

 

A question was asked regarding the Play days on Sunday.  These have been slow growing, but we have had select players now attending.  Shawn is hoping that a coach will step up to take over these play days.

 

At this point in time, the coaching coordinator position will be discussed and determined with the new board. 

 

New Board:

 

New Board members voted into office for the time period of January 1, 2002 and May 31st 2002 are:

 

Club Manager –Henry Reis 

Boys Fall VP – Pat Carden

Girls Fall VP – Tom Wunshel

Secretary – Linda Ikeda

Winter VP – wait

Referee Coordinator – Chris Konwinski   

Registrar – Mary Coyne

Treasurer – Helen Schureman

 

Meeting adjourned at 9:00.